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Meeting Minutes – Saturday, April 11, 2020

Executive Board Meeting

170 W. 145th Street – Dixmoor, IL 60426

Due to the Coronovirus and in consideration of the health of the Village of Dixmoor Residents, Village Board Meetings will beheld via Zoom. To join the meeting, see the information below.

Special-Emergency Meeting

Saturday, April 11,2020

 7:30 P.M.

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AGENDA

(1)  Call to Order

(2)  Invocation- Prayer 

(3)  Pledge of Allegiance

(4)  Roll Call

(5)  Adoption of Minutes; Executive Board Meeting Minutes   

      Emergency Board Meeting -March 13, 2020

(6) Unfinished Business

Discussion: Communication with County Health Department regarding COVID-19- Trustee Fitzgerald Roberts

Discussion Item: Village Treasurer’s Report, Status and Filing- Trustee Fitzgerald Roberts

(7)  New Business

(8)  Department Reports

       a.  Economic Development, Planning and Zoning – Mr. Bert Herzog

           Update Community Center –Trustee Yolanda Williams-Corner

             CENSUS 2020 – Trustee Yolanda Williams-Corner

       b.   Insurance, Risk Management and Personnel – LinMar HR Solutions Plus,   LLC – Linda Keller   

       c.    Finance and Appropriations – Treasurer -Pier & Associates – Bill List – February 27, 2020

      d.   Public Works and Water – Superintendent Paris Steele

      e.    Police and Fire – Chief of Police Ronnie Burge/Fire Liaison Steve McCain

 (9)     Clerk’s Report – Village Clerk Juanita Darden

 (10)     Mayor’s Report & Proposed Appointments – Mayor Yvonne Davis (Action if needed)

Deputy Clerk/FOIA Officer – Mayor Yvonne Davis  

Code Enforcer – Mayor Yvonne Davis 

  (11)    Attorney’s Report – Gillespie & Gillespie (Action if needed)

            ComEd-Constellation Reconciliation Repayment-Gillespie & Gillespie

                 Amendment to Emergency Ordinance    

  (12)    Ordinances & Resolution

  (13)     Public Comment  

  (14)     Executive Session (Action if needed)  

(2) Two Personnel matters and the Negotiation of a Public Works Contract -Trustee Fitzgerald Roberts

   (15)     Adjournment

                 THE NEXT VILLAGE OF DIXMOOR EXECUTIVE BOARD MEETING IS SCHEDULED FOR THURSDAY, April 23, 2020 AT 7:00 P.M. IN THE VILLAGE HALL – 170 W.  145th -DIXMOOR, IL 60426.

Meeting Minutes

There are no documents

Meeting Minutes – Thursday, March 26, 2020

Village of Dixmoor                               

Executive Board Meeting

170 W. 145th Street – Dixmoor, IL 60426

Thursday, March 26, 2020

 7:00 P.M.

AGENDA

(1)       Call to Order

(2)       Invocation- Prayer 

(3)        Pledge of Allegiance

(4)       Roll Call

(5)       Adoption of Minutes; Executive Board Meeting Minutes   

            Approval of February 27, 2020 Executive Board Minutes

            Approval of March 13, 2020 Special Board Minutes

(6)       Unfinished Business

Motion To Enforce A Resolution Titled “A Resolution Authorizing The Members Of The   Village Board To Be Provided Keys To Certain Buildings For The Village Of Dixmoor, County Of Cook, State Of Illinois. (Trustee Dwayne Tyson & Trustee Judnita Smith)

            Approve Trustee J Smith, chair over finance committee meetings, to get a pin

            number to view all bank accounts- Trustee Judnita Smith

            Approve Mary Pier & Associates to attend all finance committee meetings and attend

            Board meetings upon request of committee – Trustee Judnita Smith

            Approve to apply for Village of Dixmoor Sam’s credit card – Trustee Judnita Smith

            Approve all department heads to complete a by-weekly supply requisition  

            and Approve Trustee Roberts and Trustee Smith to purchase and deliver supplies to

            the village hall and store supplies in a secure area – Trustee Judnita Smith

            Change names on the Menards account – Trustee Judnita Smith

            Status of the signature cards – Trustee Judnita Smith

Page 1 of 3                              Posted March 24, 2020                       ­­­_____am/pm

(7)       New Business 

The consideration and purchase of asphalt r alternative products for Village Rights of Way (final action to be taken) AND (b) consideration and final action to be taken regarding access to the new recreational center for use for a basketball program or multiple basketball programs. – Trustee Fitzgerald Roberts and Trustee Dwayne Tyson

Approval for the expenditure of funds for sidewalks and related and unrelated infrastructure and public work’s needs – Trustee Fitzgerald Roberts

(8)       Department Reports

       a.  Economic Development, Planning and Zoning – Mr. Bert Herzog

            Resolution (CDBG) Application – Mr. Bert Herzog

Street lighting STP Grant through SSMMA for CMAP funds for Wood Street. Is due March 20th. In conjunction with IDOT and SSMMA. –Mr. Bert Herzog

             Update Community Center – Trustee Yolanda Williams-Corner

             CENSUS 2020 – Trustee Yolanda Williams-Corner

       b.   Insurance, Risk Management and Personnel – LinMar HR Solutions Plus,

             LLC – Linda Keller   

       c.    Finance and Appropriations – Treasurer -Pier & Associates

  Bill List – February 23, 2020 & March 12, 2020

  Approval of Treasure Report May 01, 2019 to April 30, 2020

Discussion, Acknowledgement And Ascertainment Of A Debt Owed To The Village By  The Mayor/President Of The Village, Yvonne Davis, Based On An Overpayment To Her

             In Excess Of Her Ordained Salary (Trustee Judnita Smith & Trustee Fitzgerald Roberts

Mayor Davis’ proposed settlement for repayment of the payroll error –Pier & Associates

      d.   Public Works and Water – Superintendent Paris Steele

      e.    Police and Fire – Chief of Police Ronnie Burge/Fire Liaison Steve McCain

 (9)      Clerk’s Report – Village Clerk Juanita Darden

Page 2 of 3                              Posted March 24, 2020           _____am/pm

 (10)     Mayor’s Report & Proposed Appointments – Mayor Yvonne Davis (Action if needed)

Deputy Clerk/FOIA Officer – Mayor Yvonne Davis    

Code Enforcer – Mayor Yvonne Davis  

 An appointment for Gregory T. Mitchell, to investigate personnel matters –Mayor Yvonne Davis

  (11)    Attorney’s Report – Gillespie & Gillespie (Action if needed)

RESOLUTION AND RELIEF ACTION RELATED TO COVID-19 (Village of Dixmoor Declaration) – Gillespie & Gillespie

  (12)    Ordinances & Resolution

  (13)    Public Comment  

  (14)    Executive Session (Action if needed)  

(2) Two Personnel matters and the Negotiation of a Public Works Contract -Trustee Fitzgerald Roberts

   (15)     Adjournment

THE NEXT VILLAGE OF DIXMOOR EXECUTIVE BOARD MEETING IS SCHEDULED FOR THURSDAY, APRIL 09, 2020 AT 7:00 P.M. IN THE VILLAGE HALL – 170 W. 145th -DIXMOOR, IL 60426.

Meeting Minutes

Meeting Minutes – Thursday, February 27, 2020

Executive Board Meeting

170 W. 145th Street – Dixmoor, IL 60426

Thursday, February 27, 2020

 7:00 P.M.

AGENDA

(1)  Call to Order

(2)  Invocation- Prayer 

(3)  Pledge of Allegiance

(4)  Roll Call

(5)  Adoption of Minutes; Executive Board Meeting Minutes   

       February 13, 2020

       Special Meeting December 27, 2019 & December 28, 2019

(6)  Unfinished Business

       Motion To Enforce A Resolution Titled “A Resolution Authorizing The Members Of The   

        Village Board To Be Provided Keys To Certain Buildings For The Village Of Dixmoor, County Of Cook,  State Of Illinois. (Trustee Dwayne Tyson & Trustee Judnita Smith

       Approve Trustee J Smith, chair over finance committee meetings, to get a pin

       number  to view all bank accounts- Trustee Judnita Smith

        Approve Mary Pier & Associates to attend all finance committee meetings and attend Board meetings upon request of committee – Trustee Judnita  Smith

       Approve to apply for Village of Dixmoor Sam’s credit card – Trustee Judnita Smith

       Approve all department heads to complete a by-weekly supply requisition  

      and ApproveTrustee Roberts and Trustee Smith to purchase and deliver supplies to  the village hall  and store supplies in a secure area – Trustee Judnita Smith

     Change names on the Menards account – Trustee Judnita Smith

      Status of the signature cards – Trustee Judnita Smith

(7)  New Business 

The consideration and purchase of asphalt r alternative products for Village Rights of Way (final action to be taken) AND (b) consideration and final action to be taken regarding access to the new recreational center for use for a basketball program or multiple basketball programs. – Trustee Fitzgerald Roberts and Trustee Dwayne Tyson

(8)  Department Reports

       a.  Economic Development, Planning and Zoning – Mr. Bert Herzog

                A RESOLUTION AUTHORIZING THE VILLAGE OF DIXMOOR PARTICIPATION IN

                THE 2019 PROGRAM YEAR, COOK COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Bert Herzog/Ron Smith (Robinson Engineer)

             Update Community Center – Trustee Yolanda Williams-Corner

             CENSUS 2020 – Trustee Yolanda Williams-Corner

       b.   Insurance, Risk Management and Personnel – LinMar HR Solutions Plus 

             LLC – Linda Keller   

       c.    Finance and Appropriations – Treasurer -Pier & Associates

  Bill List – February 23, 2020

Discussion, Acknowledgement And Ascertainment Of A Debt Owed To The Village By  The Mayor/President Of The Village, Yvonne Davis, Based On An Overpayment To Her In Excess Of Her Ordained Salary (Trustee Judnita Smith & Trustee Fitzgerald Roberts

Mayor Davis’ proposed settlement for repayment of the payroll error –Pier & Associates

      d.   Public Works and Water – Superintendent Paris Steele

      e.    Police and Fire – Chief of Police Ronnie Burge/Fire Liaison Steve 

             McCain

 (9)     Clerk’s Report – Village Clerk Juanita Darden

 (10)     Mayor’s Report & Proposed Appointments – Mayor Yvonne Davis (Action if needed)

Deputy Clerk/FOIA Officer – Mayor Yvonne Davis    

Code Enforcer – Mayor Yvonne Davis              

  (11)    Attorney’s Report – Gillespie & Gillespie (Action if needed)

  (12)    Ordinances & Resolution

  (13)     Public Comment  

  (14)     Executive Session (Action if needed)  

(2) Two Personnel matters and the Negotiation of a Public Works Contract -Trustee Fitzgerald Roberts

   (15)     Adjournment

THE NEXT VILLAGE OF DIXMOOR EXECUTIVE BOARD MEETING IS SCHEDULED  FOR THURSDAY, MARCH 12, 2020 AT 7:00 P.M. IN THE VILLAGE HALL – 170 W.  145th -DIXMOOR, IL 60426.

Meeting Minutes – Thursday, February 13, 2020

Executive Board Meeting

170 W. 145th Street – Dixmoor, IL 60426

Thursday, February 13, 2020

 7:00 P.M.

AGENDA

(1)  Call to Order

(2)  Invocation- Prayer 

(3)  Pledge of Allegiance

(4)  Roll Call

(5)  Adoption of Minutes; Executive Board Meeting Minutes   

      January 09, 2020 & January 23, 2020 Village Clerk Juanita Darden

(6)  Unfinished Business

 Motion To Enforce A Resolution Titled “A Resolution Authorizing The Members Of The Village Board To Be Provided Keys To Certain Buildings For The

Village Of Dixmoor, County Of Cook, State Of Illinois. (Trustee Dwayne Tyson & Trustee Judnita Smith

(7)  New Business 

       Laptop/printer, supplies needed for FOIA Officer Position. (Trustee Cynthia Mossuto)

      Approve Trustee J Smith, chair over finance committee meetings, to get a pin number to view all bank accounts- Trustee Judnita Smith

     Approve Mary Pier & Associates to attend all finance committee meetings and attendBoard meetings upon request of committee – Trustee Judnita  Smith

     Approve to apply for Village of Dixmoor Sam’s credit card – Trustee Judnita Smith

    Approve all department heads to complete a by-weekly supply requisition and Approve Trustee Roberts and Trustee Smith to purchase and deliver supplies to the village hall and store supplies in a secure area – Trustee Judnita Smith

   Change names on the Menards account – Trustee Judnita Smith

Posted February 11, 2020                      8:20 am          Page 1 of 3

 (8)  Department Reports

a.       Economic Development, Planning and Zoning – Mr. Bert Herzog

            Update Community Center – Trustee Yolanda Williams-Corner

             Census 2020 – Trustee Yolanda Williams-Corner

b.       Insurance, Risk Management and Personnel – LinMar HR Solutions Plus- Ms. Linda Keller

       c.  Finance and Appropriations – Treasurer/Pier & Associates

Cash Report & Bills’ List – February 13, 2020

Discussion, Acknowledgement And Ascertainment Of A Debt Owed To The Village By The Mayor/President Of The Village, Yvonne Davis, Based On An Overpayment To Her

In Excess Of Her Ordained Salary (Trustee Judnita Smith & Trustee Fitzgerald Roberts

Mayor Davis’ proposed settlement for repayment of the payroll error –Pier & Associates

       d. Public Works and Water – Superintendent Paris Steele

      e.  Police and Fire – Chief of Police Ronnie Burge Sr./Fire Liaison Steve McCain

 (9)     Clerk’s Report – Village Clerk Juanita Darden

           Administrative 2020 Holiday Calendar – Village Clerk Juanita Darden

 (10)     Mayor’s Report & Proposed Appointments – Mayor Yvonne Davis (Action if needed)

Deputy Clerk/FOIA Officer- Mayor Yvonne Davis

Code Enforcer- Mayor Yvonne Davis

  (11)   Attorney’s Report – Gillespie & Gillespie (Action if needed)

 Medina Settlement, for consideration and possible final action – Gillespie & Gillespie

Submission of proposed Municipal Code Revisions.  (No vote requested) Gillespie & Gillespie

 (12)    Ordinances & Resolution

Posted February 11, 2020      8:20 am         Page 2 of 3

 (13)    Public Comment  

 (14)   Executive Session (Action if needed)

Executive Session – For The Purpose Of Discussion And Possible Final Action Regarding The Appointment, Employment, Compensation, Discipline, Performance, Or Dismissal Of Specific Employees Of The Public Body Or Legal Counsel For The Public Body, Pursuant To 5 ILCS 120/2(c)(1)
(Trustee Toni Mitchell & Trustee Fitzgerald Roberts)

Medina Settlement for consideration and possible final action -Pursuant to 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. – Gillespie & Gillespie

  (15)     Adjournment

THE NEXT VILLAGE OF DIXMOOR EXECUTIVE BOARD MEETING IS SCHEDULED FOR THURSDAY, MARCH 12, 2020 AT 7:00 P.M. IN THE VILLAGE HALL – 170 W. 145th -DIXMOOR, IL 60426.

Posted February 11, 2020    8:20am

Page 3 of 3

Executive Board Meeting

170 W. 145th Street – Dixmoor, IL 60426

Thursday, December 12, 2019

 7:00 P.M.

AGENDA

(1)  Call to Order

(2)  Invocation- Prayer 

(3)  Pledge of Allegiance

(4)  Roll Call

(5)  Adoption of Minutes; Executive Board Meeting Minutes   

      November 14, 2019– Village Clerk Juanita Darden

(6)  Unfinished Business

       Appropriations Ordinance—Trustee Roberts successfully moved to table at this motion at the

      Monday, August 22, 2019 Special Meeting and Public Hearing.

      Approval of Maverick Jackson – Business License

(7)  New Business 

     Ordinance Converting Seeley into One-Way Street – Trustee Fitzgerald Roberts & Trustee

      Dwayne Tyson

 (8)  Department Reports

       a.  Economic Development, Planning and Zoning – Mr. Bert Herzog

Wyman Gordon Report and Sale—Economic Development, Bert Herzog

             Update Community Center – Trustee Yolanda Williams-Corner

             CENSUS 2020 – Trustee Yolanda Williams-Corner

       b.  Insurance, Risk Management and Personnel – LinMar HR Solutions Plus 

            LLC – Linda Keller   

            Worker’s compensation renewal summary/Tony Evans, The Horton Group

Page 1 of 2                                                     Posted 8:30 am 12/10/19

       c.  Finance and Appropriations – Treasurer/CPA Jamie Kroll/Pier & Associates

Cash Report & Bills’ List – September 12, 2019, September 26, 2019, October 12, 2019 October 24, 2019, November 14, 2019 & December 12, 2019

Mayor’s Pay Reconciliation under Treasurer—Pier & Assoc.

PARC Grant line of credit conversion to loan—Treasurer, Pier & Assoc.

      d. Public Works and Water – Superintendent Paris Steele

      e.  Police and Fire – Chief of Police Ronnie Burge/Fire Liaison Steve 

           McCain

 (9)     Clerk’s Report – Village Clerk Juanita Darden

 (10)     Mayor’s Report & Proposed Appointments – Mayor Yvonne Davis (Action if needed)

             Hiring a Code Enforcer and FOIA Officer—Mayor Yvonne Davis

           Scheduling a public hearing for the Tax Levy –Mayor Yvonne Davis

  (11)    Attorney’s Report – Gillespie & Gillespie (Action if needed)

Approval of Medina Settlement—Gillespie & Gillespie, Gabrielle Sansonetti (possible executive session).

  (12)     Ordinances & Resolution

  (13)     Public Comment  

  (14)     Executive Session (Action if needed)

  Wyman Gordon -Executive Session—Gillespie and Gillespie

  Medina Settlement -Executive Session—Gillespie and Gillespie

 (15)     Adjournment

               THE NEXT VILLAGE OF DIXMOOR EXECUTIVE BOARD MEETING IS SCHEDULED  

              FOR  THURSDAY, JANUARY 09, 2020 AT 7:00 P.M. IN THE VILLAGE HALL – 170 W.

              145th -DIXMOOR, IL 60426.

 Page 2 of 2                                                     Posted 8:30 am 12/10/19

2020 Executive Board Meeting Schedule

Village of Dixmoor

170 W. 145th Street – Dixmoor, IL 60426

January 09, 2020

January 23, 2020

February 13, 2020

February 27, 2020

March 12, 2020

March 26, 2020

April 09, 2020

April 23, 2020

May 14, 2020

May 28, 2020

June 11, 2020

June 25, 2020

July 09, 2020

July 23, 2020

August 13, 2020

August 27, 2020

September 10, 2020

September 24, 2020

October 08, 2020

October 22, 2020

November 12, 2020

December 10, 2020